Survive the surge
AI intake and online booking handle the heat-wave rush so no call goes to voicemail.
For HVAC contractors
HVAC websites that book installs and keep members on plan.
Capture summer breakdown calls, quote replacements with payment plans, and auto-bill maintenance memberships that carry you through the shoulder season.
Flex starts at $0/month + 1.25% · No credit card
- AC repair
- Furnaces
- System installs
- Maintenance plans
- Indoor air
- Heat pumps
Made for the way you work
Built around what contractors actually struggle with.
Finance the replacement
0%-interest installments on a saved card can make a new system easier to budget at the worst possible time for the homeowner.
Recurring memberships
Seasonal maintenance plans schedule and auto-charge themselves, all year.
Economics & Profit
How much more do HVAC Contractors keep with Let’s Get Quoted?
Traditional software charges $300+/month in fixed overhead even during slow seasons. See your direct savings.
$28,000/mo
Industry Avg Ticket:$1,850
Est. Completed Jobs:~182 jobs / yr
Fixed Monthly Software Fee:$0 on Flex
Estimated Annual Economic Advantage+$32,508in cash kept + extra booked jobs / year
✓Fixed Subscription Savings:
+$3,708/yrSave over $3,700/year in fixed monthly software subscriptions and extra seat fees.
✓Route-Aware Quick Stops:
+$28,800/yrFill idle windshield time along existing job routes with automated emergency & quick-fix dispatch.
Launch Free HVAC Contractors Site →No credit card required · Free forever on Flex
* Compares fixed upfront subscription fees (legacy software ~$309/mo including 2 tech seats vs. Let’s Get Quoted Flex at $0/mo base with 2 office seats and 2 crew users included). When you collect invoice payments through Let’s Get Quoted, standard credit card processing and a 1.25% platform fee apply (or 0.50% on Solo, 0.25% on Growth, 0.10% on Scale). Quick Stop revenue reflects estimated gross billable margin opportunities along active routes.
Interactive Quoting Engine
Realistic 3-Tier Proposal Example for HVAC Contractors
See how multi-option Good / Better / Best estimates stop price shopping, clarify scope allowances, and collect upfront Stripe deposits.
3-Ton High-Efficiency Heat Pump & Air Handler Changeout
Tear-out of existing 10-SEER R-22 system, new 16+ SEER2 variable-speed heat pump, matching air handler, smart thermostat, and electrical disconnect.
1-Day Complete Installation
Two-stage inverter compressor for quiet operation, humidity control, and energy rebate eligibility.
Full system removal, custom sheet metal plenum transitions & flush lineset
$1,80016.5 SEER2 Two-Stage High-Efficiency Inverter Heat Pump & Variable Air Handler
$6,800Ecobee Smart Thermostat with remote room sensor & 10kW electric heat strip
$1,800Total Proposed Investment$10,400
Required Upfront Commitment$3,500 (33% Booking Deposit)
Accepted 1-Tap Client Sign-Off: PayG PayCredit / Debit CardBank ACH
Direct Bank Payouts in 24 Hours via Stripe
Pricing Strategy: High-ticket HVAC changeouts close 40% faster when pairing Good/Better/Best options with 0%-interest monthly installment options.
Field Operating System
The 4-Step Field Workflow for HVAC Contractors
From the first 24/7 inquiry to tiered mobile proposals, staged milestone deposits, and route-aware job completion.
1
Visual DiagnosticsVisual AI Nameplate Decoding
Homeowner submits outdoor condenser and indoor air handler photos. AI extracts tonnage (e.g. 36 = 3 Ton), refrigerant type, and system age automatically.
2
Tiered ProposalsMulti-Option SEER2 Proposal
Select system packages from your price book (14 SEER2 vs 16 SEER2 vs 20 SEER2) and text a clean interactive proposal in seconds.
3
E-Sign & DepositE-Signature & Staged Deposit
Customer reviews energy savings, selects their preferred efficiency tier, and e-signs with a 33% equipment deposit via Stripe.
4
Recurring RevenueSeasonal Tune-Up Rebooking
System automatically schedules pre-season spring AC and fall furnace tune-ups on recurring service agreements with stored card-on-file billing.
$9,200Average Ticket Benchmark
+36%Quote Close Rate Lift
7.0 hrsWeekly Estimating Time Saved
$0 / moFlex Entry (No Monthly Bills)
Frequently Asked Questions
Operational & Pricing FAQ for HVAC Contractors
Direct answers on estimating formulas, permits, deposit gating, change orders, and software comparisons.
How does Visual AI decode HVAC nameplates and tonnage?
When a customer uploads a photo of their outdoor unit label, our AI reads the model number string to decode nominal tonnage (e.g. 24 = 2-Ton, 36 = 3-Ton, 48 = 4-Ton), refrigerant classification (R-410A vs R-22), and estimated manufacture year, giving you instant diagnostic intelligence.
Can I set up recurring seasonal maintenance agreements (Spring/Fall)?
Yes. Let’s Get Quoted lets you offer recurring maintenance agreements that auto-bill monthly or semi-annually on Stripe, keeping your schedule full during shoulder seasons.
Can I present Good, Better, and Best efficiency packages side-by-side?
Yes. You can build multi-tier quotes (e.g., Standard 14 SEER2, Premium 16 SEER2 Inverter, and Ultimate 20 SEER2 Variable Speed with whole-home air purification) allowing homeowners to select their preferred package and sign online.
How much does Let’s Get Quoted cost compared to ServiceTitan?
ServiceTitan charges $398 to $1,000+ per technician per month plus mandatory $5,000 onboarding fees. Let’s Get Quoted Flex plan costs $0/month base with a transparent 1.25% fee paid only when you get paid, saving independent shops $6,000+ annually.
How does Let’s Get Quoted handle equipment warranty and serial number tracking?
Technicians can snap photos of installed condenser and air handler data plates upon commissioning. Photos and serial numbers attach directly to the digital job record for future warranty verification.
The whole toolkit
Everything your trade business needs to run.
One login for your site, leads, quotes, scheduling, and getting paid — standard with every account.
Trade-Specific Hosted Websites
Instant launch of a modern, responsive contractor website on your custom domain or a free subdomain.
Interactive AI Smart Intake
24/7 conversational estimating widget that asks trade questions and returns instant budget ranges.
Custom Lead Intake Forms
Classic multi-field intake forms with custom trade fields and Google Places autocomplete.
Automated Phone Appointment Booking
Checks live calendar availability and books appointments directly into your schedule over the phone.
In-App AI Copilot & Trade Companions
In-app AI assistant with live screen awareness and customizable trade avatars (Sparky, Diesel, Echo, and Energy Orbit). Text site photos, notes, and voice memos—your copilot sorts them to the right job and reminds you later.
Voice Job Scope & Pricing Updates
Dictate line items, quantities, and pricing while walking the jobsite to update quotes in real time.
Itemized Interactive Quotes
Create detailed proposals with labor, materials, service packages, tax rates, and discounts.
Automatic Quote Follow-ups
Polite, automated SMS and email reminders sent to clients with unapproved quotes.
Direct Stripe Merchant Processing
Direct card and bank payouts into your checking account with decreasing platform fees on higher plans.
Deposits, Progress & Milestone Draws
Request partial deposits, 30/30/40 milestone draws, or final balances with 1-click links.
0% Interest Installment Payment Plans
Split quotes into automated recurring installments charged to the customer’s saved card.
Smart Dunning & Failed Payment Recovery
Automatic retry logic for card declines and automated SMS links for customers to update expired cards.
Offline Payment Reconciliation
Log cash, check, or wire payments with instant invoice reconciliation and receipt generation.
Public Online Booking Page
Embed a self-service booking page on your website for instant appointment requests.
Secure, Passwordless Client Portal
Tokenized public link (/client/jobs/[token]) allowing homeowners instant access without passwords.
1-Click Online Payments
Integrated payment buttons allowing homeowners to settle balances or pay installments in seconds.
Automated Rebooking Reminders
Detects when past clients approach service anniversaries and sends 1-tap rebooking invites.
Neighborhood Halo 1-Mile Geofenced Micro-Ads
Automatically launches 1-mile hyper-local ad campaigns around completed job sites using site photos and privacy-sanitized street copy.
Halo-Aware Speed-to-Lead SMS with TCPA Quiet Hours
Dispatches personalized sub-60-second text messages referencing the neighbor's street, with 9 PM–8 AM recipient-local quiet hours protection.
Dynamic Storm Damage Halo Mode
Automatically upgrades active halos to emergency restoration and insurance inspection angles during severe hail and storm events.
Recurring Service Agreements
Configure repeating service plans (weekly, bi-weekly, monthly, quarterly, semi-annual, or annual).
Automated Post-Job Review Requests
Automatically triggers an SMS and email review invite after a job is marked complete and paid.
Google Review Direct Routing
1-tap direct link directing happy customers straight to your Google Business Profile review screen.
Google Review Website Import & Sync
Pulls existing 5-star Google reviews directly onto your website with Schema.org AggregateRating markup.
Your storefront
Templates built for your trade.
Pick a look, drop in your photos, and publish to your own domain in minutes — no developer.
Haven
Fresh home-services look — cyan-green gradients, rounded cards, and clear CTAs.
Guild
Trust-led and polished for established local contractors.
Topic Cluster & Toolkit
Guides, Tools & Comparisons for HVAC Contractors
Explore connected playbooks, pricing calculators, and trade benchmarks.
Contractor Playbook
Speed-to-lead: Why answering in 5 minutes wins 70% of jobs
Discover how automated 60-second SMS responses and instant intake secure high-ticket emergency calls.
Interactive Calculator
True Loaded Hourly Rate Calculator
Calculate your real billable hourly rate factoring unbilled drive time, vehicle overhead, insurance, and target profit.
AI Feature
24/7 AI Smart Intake & Lead Scorer
Ask technical scoping questions, analyze photo attachments, and qualify emergency dispatches automatically.
Software Comparison
Let’s Get Quoted vs. Housecall Pro
Get a free SEO contractor website, AI intake, and 2-way texting without expensive module add-on fees.
Related trades
Also explore related specialties.
Plumbers →
Repairs · Water heaters · Drain cleaning · Repiping
Electricians →
Panel upgrades · EV chargers · Rewiring · Lighting
Solar Installers →
Rooftop solar · Battery storage · EV chargers · System design
Generator Installers →
Standby generators · Transfer switches · Portable hookups · Load calculations
Ready when you are
Start with Flex at $0/month plus 1.25%.
Plans start with Flex at $0/month plus 1.25%. No setup fee. Everything your trade business needs, from your first quote.